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Advantage™ Document Imaging
Handling paper documents — filing, storing, retrieving or reprinting invoices for customers, etc. — costs your business time and money. Document imaging helps substantially reduce these costs while improving both operational efficiency and customer service.
- Resolve customer service issues quickly with immediate access to tickets, invoices and customer checks
- Save time — no more rummaging through file cabinets when a customer needs a copy of a lost invoice
- Improve collections by sending images of tickets and invoices along with statements
- Simplify HR records retention
- Quickly resolve A/P and receiving discrepancies
- Eliminate pre-printed forms with on-demand statement printing
- Save paper by printing multiple tickets or invoices per page
Vision Statement, A/R or Complete Imaging — The Choice is Yours
Advantage offers three levels of document imaging — Vision Statement, A/R Document Imaging and Complete Document Imaging, allowing you to choose your preferred level of implementation. Some businesses may need additional document scanners or other imaging hardware (POS signature capture pads, etc.) to take full advantage of the benefits document imaging offers.
Select the imaging option that best suits your immediate business objectives and preferred level of hardware investment. Later, as your business grows, you can move up to a more robust version of the program.
Vision Statement
Our Vision Statement program provides basic point-of-sale document imaging. It saves digital “snapshots” of customer invoices generated by Advantage’s POS application. Reprint invoice images at any time, either in response to individual customer requests or to accompany customer statements.
Vision Statement also includes a clean, professional PostScript statement form for plain-paper statement printing, eliminating the need for pre-printed statement forms. Even for a single-store operation, the savings from plain-paper statement printing can be as high as $5,000 per year.
- View or reprint invoices at any time from Advantage’s POS application
- Print invoice copies to accompany A/R statements
- Print two, four or six invoices per page
- PostScript format for plain-paper statement printing — no need for pre-printed forms
- No document scanner or signature pad required
- For even greater savings, use in tandem with Advantage E-mail to send statements and invoice copies to customers. Just think: no postage costs, no more envelopes, and no more labor costs for handling and stuffing the paper forms.
A/R Imaging
When a customer requests a copy of a lost invoice, reprinting the original POS ticket isn’t always enough. They may demand a copy of the signed invoice to verify the purchase.
A/R imaging allows Advantage users to save electronic copies of signed documents, either by signature capture or scanning the entire document. Quickly resolve customer questions or billing disputes by providing copies of signed invoices, immediately confirm purchase or delivery, and streamline accounting processes by scanning customer checks and other collection documents — all with a single program.
- Save electronic images of signed invoices for purchase confirmation
- Capture customer signatures at checkout with a POS signature pad (or scan signed paper invoices later with a document scanner)
- Scan and save signed tickets for delivery confirmation
- View or reprint signed invoices from POS or accounts receivable
- Store collection documents with customer notes
- Scan customer checks while posting A/R payments
- View or reprint checks from accounts receivable
- Print invoices and checks to accompany customer statements
- Print multiple invoice images per page
Complete Document Imaging
Advantage’s Complete Document Imaging program builds upon the features of the Vision Statement and A/R Imaging programs with imaging capabilities for inventory, purchasing, accounting and payroll operations — extending the benefits of imaging to your entire business.
- Scan vendor invoices or other purchasing documents during voucher posting
- View or print scanned purchasing documents from the vendor record or A/P voucher entry
- Scan and save product information as inventory notes
- Scan doctor’s notes or other personnel documents and store as payroll notes
- Store imaged documents as notes in these additional applications: A/R Customers and Jobs, Delivery Tracking, Purchasing and Sales Reps
Software and Hardware Requirements
- Advantage v. 0706 or higher
- Linux® operating system
- PostScript laser printer (required for plain-paper statement printing)
- Document scanner
- Signature capture device (optional)
Further Details
For further details on Advantage features and functionality, please visit the Advantage main page.
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